BVSW PTO CONCE$$IONS VOLUNTEER PAYOUT PROGRAM

 

$20/volunteer/hour -- paid directly to your Group!

 

**Specific payout, volunteer requirement, location and hours are listed for each slot on the signup.**

 

 

CONCESSIONS INSTRUCTIONS

 

CLICK HERE for everything you have ever needed or wanted to know about running the Concession Stand (and more!) 

 

 

CONCESSION SIGNUP

 

Fall 2026 Concessions Sign Up 

Available for viewing now and goes live on 8/19!

 

 

REMINDER: ONLY BVSW CLUBS AND GROUPS (or individuals authorized to sign up on behalf of a Club/Group) SHOULD SIGNUP FOR CONCESSION SHIFTS.

 

   

CONCESSION SIGNUP SCHEDULE FOR GROUPS

Wednesday, August 19 from 9am-11:59PM -- Signup begins! Maximum of ONE slot per club. If you sign up for a slot that pays over $400, please wait until Friday, August 21st to sign up for any additional slots.

Thursday, August 20 from 9am-11:59PM -- Clubs may sign up for ONE additional slot. Maximum of TWO total slots per club. (Clubs that signed up for a slot paying over $400 need to wait until Friday, August 21 to sign up for a second slot.)

Friday, August 21 at 9am- 11:59PM -- Clubs may sign up for ONE additional slot. 

Saturday, August 22 at 9am -- OPEN SIGN UP -- remaining signup slots are open to all clubs!

 

 

 

CONCESSIONS TRAINING:

 

**All groups must attend one training each school year before working AND must have one trained volunteer at the stand at all times when volunteering.** It is recommended to send a few people to the training so that you have multiple people trained! 

 

If your group is new to Concessions and would like some on-the-job training in addition to the training meeting, please reach out to one of our PTO Contacts listed below. We can try to set you up to help/observe a more experienced group who may be scheduled to work prior to your shift. 

 

Fall Concessions Training: Monday, August 24th at 9AM and 6:30PM, BVSW Outdoor Concession Stand -- In order to accommodate parent schedules, the training is offered at two times this Fall. Only one session is necessary. **All groups must attend one training per year AND must have one trained volunteer at the stand at all times when volunteering.**

 

Winter Concessions Training: TBD

 

Spring Concessions Training: TBD

 

BVSW Outdoor Concession Stand -- ALL GROUPS MUST ATTEND ONE TRAINING PER YEAR and MUST HAVE ONE TRAINED VOLUNTEER AT THE STAND WHEN VOLUNTEERING. (So, it helps to have more than one person from each group trained!!)

 

 

CONCESSIONS HOW TO: ‘The Short List’ 

  1. Attend Training! Each group working Concessions is required to attend training once per school year. There should be one trained representative from your group on-site each time your group works. There will not be anyone available to train volunteers on the spot.
  2. Make sure that your group has completed the Club Contact & Payee Form for the current school year. This should have been done when signing up, but if not SEE BELOW. You can’t get paid until this is done!
  3. Have two volunteers download the 'Square Point of Sale' app prior to reaching out to your Cash Box Contact.
  4. Reach out to your Cash Box Contact 2-3 days prior to your shift to arrange a time to meet. Cash Box Contacts are assigned for each shift. Contact information for all Cash Box Contacts are listed in the SignUpGenius. Cash Box Contacts are the people who will a) give you the keys to the concession stand, b) the cash box AND c) can help you get logged in to the Square App (there is a time sensitive 2-step verification process.)
  5. Remind your volunteers of arrival time, location and where to review stand instructions (links above), etc.
  6. Follow OPENING and CLOSING CHECKLISTS. These lists are available to review (links above) and are also posted in each Concession Stand.
  7. When in doubt, refer back to this page! Encourage volunteers to review and get comfortable before arriving, but there is a QR code posted in the stand for on site access too (provided the WiFi is working!)

 

 

CONCESSIONS CONTACTS

 

Any general questions or concerns regarding the PTO Concessions Program, please reach out!

 

 

PTO CONTACTS:

Any general questions or concerns regarding the PTO Concessions Program, please reach out!

Director of Concessions: Kelly Miller 913-484-9489 

PTO Treasurer: April Eagan 913-713-5898

Fall Purchasers: 

BVSW Purchasing Jamie Hohman 

ANT-DAC Purchaser Kelly Miller and Emily Lang 

Winter Concessions: Purchasing Jamie Hohman and Naomi Lawson

Spring Purchasers: Naomi Lawson

Coca-Cola Liaison: Carrie Humiston

 

FALL CASH BOX CONTACTS:

Specific Cash Box Contact is listed in the SignUp for each shift.

 

  • Volleyball: Jen Taloney (816-305-8591)
  • Boys Soccer: Jessica Holthaus (913-461-1364) & Tracy Rock (317-702-6348)
  • Football: Ashley Peters (913-558-4298)

 

GETTING PAID

 

In order to be paid, participating groups must complete the following form at least one time during the 2026-27 school year. If you work and get paid during the Fall Season, you DO NOT need to do this again (unless your group's information changes!)

 

'2026-27 Club Contact Information & Payee Form'